Chapter 1.08
CITY COUNCIL

Sections:

1.08.010    Time and place of meetings – Special meetings.

1.08.020    Meeting date – Holidays.

1.08.030    Rules of procedure adopted.

1.08.040    Rule 1 – Presiding officer – Mayor.

1.08.050    Rule 2 – Presiding officer in mayor’s absence.

1.08.060    Rule 3 – Announcing order of business.

1.08.070    Rule 4 – Unfurling flag first order of business.

1.08.081    Rule 5 – Order of business.

1.08.090    Rule 6 – Referral to committee.

1.08.100    Rule 7 – Voting on confirmation of elections.

1.08.110    Rule 8 – Questions of order.

1.08.120    Rule 9 – Member out of order.

1.08.130    Rule 10 – Appealing from decision of presiding officer.

1.08.140    Rule 11 – Each member to vote.

1.08.150    Rule 12 – Motions to be in writing.

1.08.160    Rule 13 – Call for previous question.

1.08.170    Rule 14 – Stating questions separately.

1.08.180    Rule 15 – Call for ayes and nays.

1.08.190    Rule 16 – Protests against ordinances.

1.08.200    Rule 17 – Motion to adjourn – Always in order.

1.08.210    Rule 18 – Motion to adjourn or table – No debate.

1.08.220    Rule 19 – Order of motions during debate.

1.08.230    Rule 20 – Reading ordinance before passage – Reading resolution before passage.

1.08.240    Rule 21 – Adjourning meeting to subsequent time.

1.08.250    Rule 22 – Special meetings.

1.08.260    Rule 23 – Members not to leave meeting without permission.

1.08.270    Rule 24 – Member not to be surety on city officers bond.

1.08.280    Rule 25 – Charges against city officer.

1.08.290    Rule 26 – Speaking on a question.

1.08.300    Rule 27 – Taking motion off table.

1.08.310    Rule 28 – No quorum – Requiring members to appear.

1.08.320    Rule 29 – Members to remain seated until meeting adjourns.

1.08.330    Rule 30 – Committee reports – Claims.

1.08.340    Rule 31 – Rescinding or suspending rules.

1.08.350    Rule 32 – Robert’s Rules of Order to govern.

1.08.360    Rule 33 – Excused absences – Vacation of office for three consecutive unexcused absences.

1.08.010 Time and place of meetings – Special meetings.

(1) The regular meetings of the city council of the city of Hoquiam, Washington, shall be held on the second and fourth Mondays of each and every month; council workshops shall be held on the first and third Mondays of each month. The meetings shall commence at the hour of 7:00 p.m.; and shall be held in the council chambers in the City Hall, at 609 8th Street, or at some other location designated by the city council.

(2) Special meetings may be called by the mayor or by a majority of the members of the council by written notice delivered to each member of the council at least twenty-four hours before the time specified for the proposed meeting. Notice of special meetings shall also be given as provided in RCW 42.30.080 or as amended.

(3) If Monday is a holiday then the Tuesday following shall be the regular meeting date, unless the city council shall decide to schedule the regular meeting to a different date or to cancel the regular meeting. (Ord. 08-20 § 1, 2008; Ord. 89-13, 1989; Ord. 86-12, 1986; Ord. 85-6 § 1, 1985).

1.08.020 Meeting date – Holidays.

If Monday is a holiday then the Tuesday following shall be the regular meeting date. (Ord. 85-6 § 2, 1985).

1.08.030 Rules of procedure adopted. 1

The following rules be, and they are hereby, adopted for the government and regulation of the proceedings of the city council of the city of Hoquiam, Washington. (Ord. 1215 § 1, 1927).

1.08.040 Rule 1 – Presiding officer – Mayor.

The mayor shall take the chair at the hour appointed for the meeting of the council, and, having called the members to order, shall preserve order and decorum, and in case of disturbance or disorderly conduct in the chamber may declare the same to be cleared of spectators. (Ord. 1215 § 1, 1927).

1.08.050 Rule 2 – Presiding officer in mayor’s absence.

The president of the city council shall preside at all meetings of the council when the mayor is not present. In the absence of the mayor and the president of the city council, the council may select a president pro tem who shall preside. (Ord. 1215 § 1, 1927).

1.08.060 Rule 3 – Announcing order of business.

The presiding officer shall announce at each meeting of the city council the business in order, and no business shall be taken up or considered until the class to which it belongs shall be declared in order, except that the city council may otherwise order by a majority vote. (Ord. 1215 § 1, 1927).

1.08.070 Rule 4 – Unfurling flag first order of business.

The flag typifying the ideals of our country shall have a permanent place in the council chambers, and the first order of business at each meeting of the city council shall be the unfurling of the flag. The members of the city council and all citizens inside the council chambers shall stand at attention while the flag is being unfurled. (Ord. 1215 § 1, 1927).

1.08.081 Rule 5 – Order of business.

(1) The city council shall establish the order of business for regular meetings by resolution and may change this order by resolution as necessary or desirable.

(2) The order of business must include a roll call, approval of the minutes of the previous meeting, an opportunity for persons to address the council, and all legal business of the city which requires city council action. (Ord. 07-02 § 1, 2007; Ord. 92‑7 § 1, 1992; Ord. 1215 § 1, 1927).

1.08.090 Rule 6 – Referral to committee.

All bills, petitions, remonstrances, reports and communications and all matters proper to be referred shall be referred by the mayor without motion to the proper committee unless otherwise disposed of by the city council. (Ord. 1215 § 1, 1927).

1.08.100 Rule 7 – Voting on confirmation of elections.

In all confirmations of election to office, the roll shall be called, the vote of the members shall be given viva voce, and shall be entered on the journal. (Ord. 1215 § 1, 1927).

1.08.110 Rule 8 – Questions of order.

All questions of order shall be decided by the mayor, subject to an appeal to the council. (Ord. 1215 § 1, 1927).

1.08.120 Rule 9 – Member out of order.

If any member shall transgress any rule of the council, the mayor or any member may call him to order, in which case the member so called to order shall immediately take his seat and be silent unless permitted by the council to make an explanation; and the council if appealed to shall decide the question of order. (Ord. 1215 § 1, 1927).

1.08.130 Rule 10 – Appealing from decision of presiding officer.

An appeal from the decision of the mayor upon any question shall be allowed and put only upon the demand of at least two members of the city council; upon an appeal the question shall be, “shall the decision of the Chair be sustained?” The roll shall be called and the ayes and nays be taken and recorded in the journal. (Ord. 1215 § 1, 1927).

1.08.140 Rule 11 – Each member to vote.

Every member when present when a question is put shall vote, unless the city council for special reasons shall excuse him. (Ord. 1215 § 1, 1927).

1.08.150 Rule 12 – Motions to be in writing.

Every motion or proposition shall be reduced to writing if the mayor or any member shall so request. (Ord. 1215 § 1, 1927).

1.08.160 Rule 13 – Call for previous question.

The call for the previous questions shall be entertained only upon the demand of two members, and while pending shall preclude all amendments and debate upon the main question; and shall be decided by a vote upon the following proposition: “Shall the main question now be put?” (Ord. 1215 § 1, 1927).

1.08.170 Rule 14 – Stating questions separately.

Any question containing two or more propositions shall be divided upon demand of any member of the city council. (Ord. 1215 § 1, 1927).

1.08.180 Rule 15 – Call for ayes and nays.

Upon the call of any member the ayes and nays upon any question shall be recorded upon the journal, but such call shall not preclude amendments before the main question is put. (Ord. 1215 § 1, 1927).

1.08.190 Rule 16 – Protests against ordinances.

The mayor or any member of the city council shall have the liberty to protest against any ordinances or resolutions which he may deem injurious to the public or any individual, and have reasons of his protest entered upon the journal, but such protest and reasons therefor must be reduced to writing, signed by the protestant, and filed with the finance director within twenty-four hours from the time of the adjournment of the meeting at which ordinance or resolution shall have been passed. (Ord. 1215 § 1, 1927).

1.08.200 Rule 17 – Motion to adjourn – Always in order.

A motion to adjourn shall always be in order unless the council is engaged in voting. (Ord. 1215 § 1, 1927).

1.08.210 Rule 18 – Motion to adjourn or table – No debate.

A motion to adjourn or lay on the table shall be decided without debate. (Ord. 1215 § 1, 1927).

1.08.220 Rule 19 – Order of motions during debate.

When a question is under debate no motion shall be entertained except a motion to adjourn, to lay on the table, to postpone indefinitely, to postpone to a certain day, to commit or amend; which several motions shall have precedence in the order here given. (Ord. 1215 § 1, 1927).

1.08.230 Rule 20 – Reading ordinance before passage – Reading resolution before passage.

(1) Every ordinance shall be read by its title at least twice before it may be passed. The presiding officer shall announce before each reading whether it is the first or second. This rule may be suspended for the time only, by vote of the majority of the members of the city council present, who may require that the ordinance be read in its entirety before passage, if the suspension of this rule does not conflict with the laws of the state of Washington.

(2) Every resolution shall be read by its title at least once before it may be passed. This rule may be suspended for the time only, by vote of the majority of the members of the city council present, who may require that the resolution be read in its entirety before passage, if the suspension of this rule does not conflict with the laws of the state of Washington. (Ord. 06-08 § 1, 2006; Ord. 91-22 § 1, 1991; Ord. 1767, 1948; Ord. 1215 § 1, 1927).

1.08.240 Rule 21 – Adjourning meeting to subsequent time.

Any regular meeting of the city council may be adjourned to and continued on a subsequent day or time, and such adjourned meeting shall be a part and continuation of the regular meeting. (Ord. 1215 § 1, 1927).

1.08.250 Rule 22 – Special meetings.

Special meetings of the city council may be called at any time by the mayor, and it is the duty of the mayor to call any special meeting when requested in writing so to do by four or more councilmen, and notice thereof shall be given as provided by law. (Ord. 1215 § 1, 1927).

1.08.260 Rule 23 – Members not to leave meeting without permission.

No member shall leave a meeting of the city council without permission of the majority of the members present. (Ord. 1215 § 1, 1927).

1.08.270 Rule 24 – Member not to be surety on city officers bond.

No member of the city council or officer of the city shall be accepted or approved by the city council as surety on any official bond required by law or any ordinance of the city, for any officer of the city. (Ord. 1215 § 1, 1927).

1.08.280 Rule 25 – Charges against city officer.

Charges against any officer of the city shall be in writing, verified by affidavits, and having been read shall be laid on the table or referred to a committee for investigation without debate. (Ord. 1215 § 1, 1927).

1.08.290 Rule 26 – Speaking on a question.

When more than one member claims the floor at the same time, the mayor shall pronounce the name of the member entitled to speak; no member shall speak more than twice on the same question except by unanimous consent of the council. (Ord. 08-17 § 1, 2008; Ord. 1215 § 1, 1927).

1.08.300 Rule 27 – Taking motion off table.

All business brought before the city council by motion, resolution or in any other manner, and laid upon the table, shall be considered as finally disposed of unless taken from the table by order of the city council before adjournment of the third regular meeting subsequent to the meeting at which it was tabled. (Ord. 1215 § 1, 1927).

1.08.310 Rule 28 – No quorum – Requiring members to appear.

Whenever at the time appointed for the meeting of the city council there shall not be a quorum present, it shall be lawful for the members present to order the chief of police to said city to arrest the members absent, or any of them and cause them to appear forthwith at the place of meeting and there to remain until the meeting adjourns or leave of absence granted them. (Ord. 1215 § 1, 1927).

1.08.320 Rule 29 – Members to remain seated until meeting adjourns.

When any meeting of the council is about to be dissolved, every member shall retain his seat until the mayor shall have announced adjournment. (Ord. 1215 § 1, 1927).

1.08.330 Rule 30 – Committee reports – Claims. 2

Reports of the several committees, departments and officers shall be made in writing and filed with the finance director and kept upon the records of the city council; all claims presented to the city council for payment shall be paid at any meeting of the city council in each month, provided that no claim shall be paid unless the same shall have been passed upon by the auditing committee. (Ord. 87-3 § 1, 1987; Ord. 1215 § 1, 1927).

1.08.340 Rule 31 – Rescinding or suspending rules.

No rule as provided for by this chapter shall be rescinded or suspended except by vote of a majority of the city council, and the ayes and nays shall be recorded on any motion to suspend a rule. (Ord. 1215 § 1, 1927).

1.08.350 Rule 32 – Robert’s Rules of Order to govern.

The rules of parliamentary practice set forth in “Robert’s Rules of Order” shall govern the city council in all matters to which they are applicable when not inconsistent with the constitution and laws of the state of Washington, these rules, or any ordinance or order of the city council. (Ord. 1215 § 1, 1927).

1.08.360 Rule 33 – Excused absences – Vacation of office for three consecutive unexcused absences.

(1) Councilmembers may be excused from a meeting by contacting the mayor or his/her designee prior to the meeting and stating the reason for his/her inability to attend the meeting. During the meeting, the council shall be informed of the councilmember’s reason to be absent, and determine whether to make a motion to excuse the absent councilmember. Upon passage of the motion by a majority of the councilmembers present, the absent councilmember shall be considered excused and the appropriate notation will be made in the minutes. If the motion is not passed or the above procedure is not followed, the minutes will reflect that the absence is unexcused.

(2) Personal illness, family emergencies, military absences, family weddings, family graduation exercises or school functions, funerals, bona fide business or employment obligations, and vacation trips shall constitute good cause for nonattendance at council meetings. Whether good cause exists for any other absence shall be determined by vote of the majority of councilmembers present.

(3) In accordance with RCW 35A.12.060, a council position shall become vacant by operation of law if a councilmember fails to attend three consecutive regular meetings of the city council without being excused by the council as provided above. Upon the council position becoming vacant, the councilmember shall receive pro-rated compensation as provided by city ordinance only up to the third consecutive regular meeting for which the councilmember is absent without being excused. The council shall at that time start the process to fill the vacant council position. (Ord. 13-03 § 1, 2013).


1

See RCW 35.23.270.


2

See RCW 35A.12.170.